In order to ensure the proper management of Yuanta Group’s collection, processing, and utilization of personal data and to strengthen the security and maintenance of personal data, Yuanta Financial Holding Company (FHC) has formulated Personal Data Protection Policy and Personal Data Management Measures in accordance with the Personal Data Protection Act, Regulations Governing the Security Maintenance of Personal Data Files of Non-Public Service Organizations Designated by the Financial Supervisory Commission and relevant laws and regulations of the competent authorities, in order to establish and implement a personal data protection system in each of its business operations. Yuanta Group’s personal data protection management measures are disclosed below:
(1)Subsidiaries are required to establish a personal data protection management system in accordance with the spirit of the Personal Data Protection Policy that is commensurate with the scale and complexity of their business to ensure that the collection, processing, and utilization of personal data comply with legal requirements.
(2) According to the Personal Data Management Measures, relevant regulations are set for the implementation and operation of the personal data management system and the personal data security management principles, including but not limited to that all personnel involved in the collection, processing, utilization, transmission, retention, and destruction of personal data must comply with the regulations, and that the collection of personal data shall have a specific purpose and comply with relevant laws and regulations. Therefore, Yuanta FHC promises not to collect personal data from a third party that is not provided by the subject concerned, except in accordance with the relevant provisions of the Personal Data Protection Act. Furthermore, the processing and utilization of personal data shall be within the scope of the original notification or the subject’s original consent.
(1) The collection, processing, and utilization of personal data shall be in accordance with the principle of minimization. It shall be confirmed that only personal data necessary for the execution of the business within the scope of the statement shall be collected, that only the minimum amount of personal data necessary shall be used for processing and utilization, and that no personal data unrelated to the scope of the specific purpose or unnecessary shall be processed.
(2) The retention period of personal data shall be set, and if the specific purpose disappears or the retention period expires, the data shall be destroyed in different ways and security control and management measures shall be implemented.
(1) Security Measures for Processing, Utilizing, and Transmitting Personal Data: The environment in which personal data documents, files, or media are processed or utilized shall be subject to access control; there shall be an application and approval process for access to personal data documents or files by unauthorized personnel; and the transmission of personal data shall be subject to appropriate encryption measures.
(2) Security Control and Management Measures for Personal Data: Access to centralized personal data storage or filing cabinets shall be controlled by physical access control and management measures and records of access shall be kept; and legally granted access rights may only be accessed for legitimate and business purposes.
In accordance with the Personal Data Management Measures, a personal data protection team is established, with the chief executive officer designating a supervisor at or above the level of deputy chief executive officer as the convener and deputy convener, and each department and office appoints representatives to serve as team members, and meetings are convened to discuss matters of personal data protection depending on the business execution situation. The personal data protection team conducts a review of personal data protection management at least once a year and the results of the review are reported to the board of directors along with the annual implementation of the legal compliance system.
Based on the assessment results, control and management measures are formulated, and the assessment results and related analyses are reported to the personal data protection team meeting. In the event of a personal data security or leakage incident, in addition to notifying the operational risk events in accordance with the prescribed procedures, those involving information risk shall be handled in accordance with the regulations related to information security risk, and shall provide recommendations for prevention or improvement of the reasons for the occurrence of the personal data security events. Moreover, personal data protection is also included in the internal audit items and regular annual education and training courses to raise employees’ awareness of personal data protection.
In accordance with the Financial Holding Company Act, the Regulations Governing Joint Marketing among Subsidiaries of Financial Holding Companies, and relevant laws and regulations of the competent authorities, Yuanta FHC has established Customer Data Confidentiality Measures and disclosed it on the official website, stating that Yuanta FHC and its subsidiaries will not disclose the customer’s personal data to a third party, except for the circumstances stipulated in the confidentiality measures or with the written consent of the customer. In addition, a Privacy Statement is posted on the official website to explain the collection policies, storage and protection measures for personal data, and the rights of customers to inquire, correct, and delete such data. An email address is also provided as a channel for submitting opinions, in order to continuously implement the protection of personal data and privacy.